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Limited Submission Review - A "limited submission" request for proposals (RFP) is a type of RFP in which the sponsor restricts the number of applications or proposals an institution is allowed to submit. The responsibility of selection for submission is placed on the institution. At George Mason, the Office of Research Development (ORD) manages the limited submission process. See the categories below for more information.
Announcements about limited submissions funding opportunities are distributed by listserv notice to the Mason research community. These announcements identify the opportunity, give a brief description, provide a link to the funding agency’s site, and indicate all internal and external deadlines. Additionally, limited submissions funding opportunities and internal and external deadlines are posted on the ORD web site.
While ORD makes every effort to identify all limited submissions opportunities and notify faculty, it is the responsibility of the faculty to contact Ann McGuigan, Director, ORD, should a faculty member identify a limited submissions funding opportunity that she/he is interested in, but finds that it is not posted on the ORD website. Faculty may not proceed with an application to a limited submission competition without notice of approval from ORD.
Internal review proposals should be submitted to Ann McGuigan, email@example.com, Office of Research Development, by the posted internal deadline. A copy of the proposal should also be sent to the applicant’s Associate Dean for Research. Faculty who are interested in submitting a proposal for internal review are strongly encouraged to notify the Office of Research Development of their intent prior to the specified deadline. While not required, such notification assists in the planning of review sessions.
Internal review proposals generally require the following information, but may include other information based on the sponsor requirements.
*Please note that cost-sharing (mandatory or voluntary) commitments are not required at the internal proposal stage and should not be sought until you are notified by the Office of Research Development that you may move forward to the submit an application on behalf of the institution.
After the internal deadline has arrived, and the number of internal review proposals exceeds the sponsor limit, the internal proposals will be sent to selected members of an external review panel. The external reviewers shall identify the proposal(s) with the best chance of success in the overall external competition by evaluating the application against the program guidelines and review criteria and then recommend these proposal(s) to the Vice President for Research. The Vice President for Research has the final authority for selecting a proposal(s). When reviews require additional research expertise not reflected by the composition of the external review panel members, the Vice President for Research will select 1-3 ad hoc reviewers based on their expertise.
There will be an exception to this process for programs that make awards to individuals as an acknowledgement of their academic or professional achievement. These programs frequently target junior faculty who have demonstrated significant contributions early in their careers. An example of this program is the ORAU Ralph E. Powe Junior Faculty Achievement Award. Internal applicants for these awards shall be nominated by the Associate Dean for Research in the applicant’s unit. The nominees identified in this manner shall then be reviewed and selected as described above.If ORD is notified of a limited submission RFP that has not previously been announced or posted on the ORD site and, if there are at least ten working days until the agency deadline, an announcement will be sent out and the standard review process will apply. If there are fewer than ten working days until the agency deadline, the Vice President for Research shall determine which proposal will be selected as an institutional submission. If any proposals come in after the University has reached the maximum number of submissions permitted, those proposals will not be eligible for submission.
Selected proposal PI(s),their Associate Dean for Research, and the Office of Sponsored Programs will be notified by email. Selected PI(s) will be required to confirm intention to submit a full proposal within three (3) work days of receiving selection notice. If intention to submit is not received, a new candidate will be selected. Candidates who were not selected will be notified at the same time as the selected candidates.Selected PI(s) will then work directly with the Office of Sponsored Programs to submit the proposal.
If you have questions regarding the limited submission review process, please contact Peter Barcher, at firstname.lastname@example.org or by telephone, 3-9705.